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Harrisburg City Council Meeting
The Harrisburg City Council met on March 5, 2012 at 6:00 pm in the Council Room of City Hall Harrisburg, Illinois. Mayor Pro-Tem Ron Crank presided over the meeting with Commissioners Bart Schiff, Ron Fearheiley and John McPeek answering roll call. Mayor Eric Gregg was absent. Pastor Ron Reed from Liberty Baptist Church led the group in prayer and the Pledge of Allegiance. Commissioner McPeek made a motion, seconded by Commissioner Fearheiley, to approve the following items under Consent Agenda:
Request to Relinquish: James & Wanda Dudley - Fourth Addition, Lot 26 John & Catherine Winters - First Addition, Block 1, Lot 20 Robert Parish - First Addition, Block 1, Lot 1D Christina & James McDermott - First Addition, Block 1, Lot 19 Rick Bethel - Fourth Addition, Lot 7 Petition to Lease: Amos & Linda Richardson - First Addition, Block 1, Lot 20 Colt McVey - First Addition, Block 1, Lot 1D Donald & Janice Kragness, James Kragness, Katrina Craft - First Add., Block 1, Lot 19 Michael Baldwin - Fourth Addition, Lot 7 Renewal Lease: George & Carolyn McPeron - Second Addition, Block 2, Lot 25 Vernie & Louise Powell - First Addition, Block 1, Lot 1 Delmar & Lela Ewell - Fourth Addition, Lot 11B Gordon Price - Second Addition, Block 2, Lot 18 Roy Hofer - First Addition, Block 2, Lot 4 Earl Williams - Second Addition, Block 1, Lot 7 Arnold E. Baldwin, Jr - Fourth Addition, Lot 6 Ronald & Judy Darr - First Addition, Block 3, Lot 6 By roll call vote, all voted yes. Motion carried. Jim Brown of Brown & Roberts presented Council with Change Order #3 from Mott Excavating for work on Garden Heights Sanitary Sewers that decreased the Contract Price by $37,241.32. Commissioner McPeek moved to accept Changer Order #3 decreasing the Garden Heights Sanitary Sewers work by $37,241.32. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the Final Payment to Mott Excavating for Garden Heights Sanitary Sewers in the amount of $5,730.00. Citizen Judy Rann asked about debris that was left by Mott on her back property. Brown assured her it would be taken care of by Mott and payment would not be released until it was done to her satisfaction. Commissioner McPeek moved to allow the Final Payment to Mott Excavating in the amount of $5,370.00. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented a resolution for street work repair funds through DCEO. Commissioner McPeek moved to pass Resolution 12-0405A a Resolution to Execute Agreement with Brown & Roberts for DECO or DRA Disaster Recovery Street Work. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented a resolution for an agreement to perform work on the Bauman Street pumping station. Commissioner Fearheiley moved to pass Resolution 12-0405B a Resolution to Execute Agreement with Brown & Roberts for the Bauman Street Pumping Station. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented a resolution for work on the one million gallon water tank. Commissioner McPeek moved to pass Resolution 12-0405C a Reslution to Execute Agreement with Brown & Roberts for the One Million Gallon Ground Storage Tank Repairs and Recoating. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented a resolution for work to repair sink holes at the lagoon and repair telemetry. Commissioner Fearheiley moved to pass Resolution 12-0405D a Resolution to Execute Agreement with Brown & Roberts to Repair Sink Holes in Storm Water Lagoon and Repair Telemetry. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the agreement for work on Missouri Street. He explained the City’s portion would be between $86,000.00 and $90,000.00. Julie Patera of Southeastern Illinois Regional Planning stated there is a grant that may cover that portion. Brown stated work would begin in June. Commissioner McPeek moved to enter into the Preliminary/Construction Engineering Services Agreement for Motor Fuel Tax Funds with Brown & Roberts. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the agreement from IDOT for work on Missouri Street. Commissioner Fearheiley moved to enter into the Local Agency Amendment #1 for Federal Participation with IDOT. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the local agency agreement for work on Missouri Street. Commissioner McPeek moved to enter into the Local Agency Agreement for Federal Participation from IDOT. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the local agency agreement for work on various streets as a result of the tornado. Brown noted this project had been fast tracked and was a $1.6 million project. Commissioner Fearheiley moved to enter into the Local Agency/State Agreement with IDOT for work on various streets. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the agreement for work on IDOT funded disaster recovery street projects. Commissioner McPeek moved to enter into the Preliminary/Construction Engineering Services Agreement for Motor Fuel Tax Funds for disaster recovery projects. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the Notice of Award for painting of the South Sludge Unit. Mott Excavating bid $198,000.00. The City’s portion of $95,000.00 is to be covered by a grant from DRA. Commissioner McPeek moved to award Mott Excavating the bid for Painting of the South Activated Sludge Unit. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the estimate for MFT funds for 2012. Commissioner McPeek moved to accept the Municipal Estimate of Maintenance Costs for 2012 MFT. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the resolution for MFT funds for 2012. Commissioner McPeek moved to pass Resolution 12-0405E a Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code from IDOT. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Jim Brown presented the MFT engineering agreement for IDOT funds. Commissioner Fearheiley moved to accept the Maintenance Engineering to be Performed by a Consulting Engineer from Brown & Roberts for 2012. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Julie Patera from Southeastern Regional Planning addressed Council with information regarding the Public Hearing held prior to Council meeting for a Community Development Assistance Program (CDAP) grant for infrastructure. She presented a resolution to apply. Commissioner Fearheiley moved to pass Resolution 12-0405F a Resolution of Support. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Julie Patera presented a resolution for signature authority for the Delta Regional Authority (DRA) to apply for $400,000.00 of the Fiscal Year 2012 Grant Program. Commissioner Fearheiley moved to pass Resolution 12-0405G. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Mayor Pro-Tem Crank stated two lawn mowers need to be replaced, one for the Sewer Department and one for Public Property. The Sewer Department can now mow into the levee and backside of the pump station because of all the clearing done by Man-Tra-Con which created more acres to mow. They are requesting a diesel with a cost of $12,500.00. Public Property usually buys one mower each year and gives their old one to Street and Alley. Their $7,500.00 cost is in the budget. Treasurer Charlie Will stated the State has offered a “free pass” regarding overages in the budget because of the tornado so there should be no problem going over budget. Commissioner Fearheiley moved to purchase both mowers. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Mayor Pro-Tem Crank questioned whether or not the purchases could come out of the Capital Projects Fund. Treasurer Will stated the money could be transferred because it was a discretionary fund and thought the mowers could be paid for out of that fund. There is a $57,000.00 pump house motor that needs replacement that would come out of that fund. Attorney Todd Bittle asked to research the issue. Mayor Pro-Tem Crank stated the dump truck in the Sewer Department needed to be repaired or have a new motor. Finding an engine that will fit is the problem. Julie Patera is asking for funds for a new dump truck because the truck broke down during the tornado debris removal process. Bishop’s is getting a repair estimate. No action will be taken until the estimate is received. Mayor Pro-Tem Crank asked Attorney Todd Bittle to prepare an ordinance for the 3% water rate increase to be presented at the next Council meeting. Mayor Pro-Tem Crank stated the Possible Litigation and insurance update will be covered in Executive Session. Mayor Pro-Tem Crank stated the clean up from the tornado was complete and the building stage has now begun. The burner has been taken down but there is still a pit at the roundhouse. Citizen Judy Rann asked where the disaster relief funds are going. Treasurer Will stated the long term recovery group Operation Storm is handling some. He stated he will find out where all the funds are and will be a central point for getting resources where they are needed. Mayor Pro-Tem Crank stated the mobile home permit procedure was temporarily amended for the targeted area of the tornado. If the land owner is replacing a mobile home with a mobile home, there will be no fees other than the $500.00 Damage Deposit which is refundable if there is no damage during the installation. Prior to the installation, new information regarding the new mobile home must be filed at City Hall. If the land owner is replacing a built home with a mobile, the full Mobile Home Permit procedure is required. Mayor Pro-Tem Crank stated he had signed a proclamation for National Children’s Mental Health Awareness Day on May 9, 2012. Mayor Pro-Tem Crank asked Treasurer Will to speak about the core processing software. Treasurer Will gave his opinion why it was needed. He also stated it was the same system as Eldorado. Installation including conversion of current data would be $31,000.00. He stated the Water Department needed new computers. Commissioner Fearheiley moved to make the purchase. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Commissioner Schiff stated he would discuss Personnel in Executive Session and wanted to table discussion about the Saline County Senior Citizens building. Commissioner Fearheiley stated he would discuss Contract Negotiations in Executive Session. Commissioner Fearheiley reviewed the Contractor Renewal Permit Procedure with Council. The current permit holders must renew on or before the expiration date of their permit by presenting expiring permits to the City Clerk. There would be no renewal fee. The renewed permits would be valid until August 1, 2012. New applicants will pay the $250.00 permit fee and those new permits would also expire on August 1, 2012. Commissioner McPeek stated Council would continue to support the Lion’s Club Stars and Stripes 4th of July Celebration. Commissioner McPeek stated Council should definitely consider Home Rule and asked Attorney Bittle to research the issue. Commissioner McPeek stated Council should also consider zoning and building codes. He asked Bill Ghent and Dave Clemmons to address those issues. Bill Ghent began by thanking the City for the way they performed during the aftermath of the tornado as well as recognizing all the community that came together by giving their most precious gift of time. He stated previous mayors and councils had talked about zoning and building codes but nothing had ever been done. He stated his agency had 83 major hits with 13 total losses, two deaths and 20 automobiles. He had taken a good look at how well homes held up. He stated the State codes were in effect if the municipality had none. He had given each Council member a letter regarding this. He stated there were lots of home going up now and suggested strongly that Council instruct Code Enforcement Officer Dave Williams and the attorney to put building codes in effect now. He stated building codes did not make homes prettier but definitely made them safer. He stated that with building codes there would be a safe place during tornados. He urged the City to take control of the enforcement of codes and take the initiative as to how they are managed. He stated he realized zoning was unpopular but it was needed if the City wanted to continue to grow. He stated the permits and inspections were needed in the field. Commissioner McPeek asked that Williams and Attorney Bittle have something to present at the first meeting in May. Dave Clemmons stated the initial response by the City to the tornado was unbelievable and also congratulated everyone. He stated he had been in Harrisburg since 1964 and had spent months and months compiling codes only to have past Councils ignore recommendations. He stated standard codes were there to protect the people of the community and urged Council to move forward with all three issues. He stated OSHA had come in and done some education information and he felt this finally got the attention of the contractors. Commissioner McPeek moved to proceed with an ordinance for building codes. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Citizen Mike Oshel addressed Council with a request to declare a moratorium on mobile home requirements. His church wants to help people who have no home as a result of the tornado. They would like to buy mobile homes for them but the requirement of no older than ten years and appraised value of not less than $10,000.00 is limiting the number of people they can purchase mobile homes for. They have $70,000.00 that could be used. Council thanked him for his input but took no action. Commissioner Fearheiley suggested they work with Shirley Cain from the Lion’s Club to combine resources. Commissioner Schiff moved to enter into Executive Session for the purpose of discussing Personnel, Contract Negotiations and Possible Litigation. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Adjourned 7:24 pm Reconvened 8:31 pm Mayor Prop-Tem Ron Crank presided over the reconvened meeting with Commissioners Bart Schiff, Ron Fearheiley and John McPeek answering roll call. Mayor Eric Gregg was absent. Mayor Pro-Tem Crank stated there had been a meeting with Local 318 and the insurance issues had been resolved. All grievances will go away. The City is staying with the current insurance. Mayor Pro-Tem Crank stated there was no action to be taken on Personnel. Commissioner Schiff moved to direct Attorney Todd Bittle to proceed with litigation against Raleigh Water District. Commissioner Fearheiley seconded. By roll call vote, all voted yes. Motion carried. Commissioner Schiff moved to adjourn. Commissioner McPeek seconded. By roll call vote, all voted yes. Motion carried. Adjourned: 8:34 pm |
